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Current Opportunities

Manager, Procurement Services – Calgary Board of Education

THE ORGANIZATION

The Calgary Board of Education (“CBE”) is one of Canada’s largest school systems educating more than 123,000 students in 249 schools and has responsibility for an annual budget of approximately $1.4B.  More than 14,000 employees work together to provide learning as unique as every student.

The work is guided by a Three-Year Education Plan, which connects each CBE employee to student success. This creates an environment where each student can become an engaged learner, prepared for success in life, work and future learning.

The CBE is guided by an elected board of seven trustees. Trustees are elected every four years during the municipal election along with Calgary’s mayor and councilors. Day-to-day operations are led by a team of superintendents who are responsible for meeting the expectations of the Board of Trustees as set out in their Results policies, Operational Expectations and the Chief Superintendent’s annual summative evaluation.

CBE Mission

Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning.

CBE Results

Academic Success

Citizenship

Personal Development

Character

CBE Values

Students come first

Learning is our central purpose

Public education serves the common good

For further information about Calgary Board of Education, please visit their website at http://www.cbe.ab.ca

 

THE OPPORTUNITY

Job Title: Manager, Procurement Services

Reports to: Director, Corporate Finance

Direct Reports: 20

Location: Calgary, Alberta

 

THE MANDATE

Reporting to the Director, Corporate Finance, this position is to manage effective and efficient delivery of the Procurement Services to all CBE Schools, Administration and Service Units. This position performs the leadership role of planning, organizing, directing, and monitoring the delivery of Procurement Services and provides feedback on staff performance.

Key Accountabilities

As a member of the leadership team, the positions is accountable for:

  • Complying with relevant laws, regulations, trade agreements, and best practices
  • Achieving for the CBE the lowest TCO with the required goals on service
  • Protecting the interest of the CBE
  • Assuming a leadership role in procurement at the CBE
  • Managing vendor relationship

The Manager’s functions include:

  • Representing Procurement Services in the Administrative Regulations (AR) review committee and assisting the Director on the development/maintenance of department’s ARS
  • Aligning business processes to ensure effective and efficient services to stakeholders,
  • Establishing standards and best practices
  • Designing and implementing controls
  • Developing adequate reports
  • Identifying opportunities for automating workflow for improved efficiency

Strategy Development

  • Researches, benchmarks, and analyzes efficiency and effectiveness of service delivery and proposes continuous improvement ideas for consideration
  • Interprets complex legal/regulatory information or legislative issues in a context where the job holder is the most senior CBE official with knowledge and experience in Procurement Services
  • Develops plan, reports, and monitors effectiveness of Procurement ARs; identifies gaps, and implements action plan to bridge the gaps
  • Conducts assessment of risks inherent in the business processes of Procurement Services
  • Uses CBE standard processes and tools, identifies and quantifies risk inherent in the business processes related to Procurement Services, and supports risk-based decision making
  • Keeps current with developments, trends and legislative changes affecting Procurement Services including the introduction of new approaches and technologies
  • Identifies mission critical processes / activities within Procurement Services and develops business continuity plan (BCM)
  • In conjunction with a CBE Business Continuity Plan, develops a Procurement Business Continuity Plan in consultation with risk owners
  • Supports the Director in the implementation of proactive and strategic change while building connections with peers and superiors; and
  • Leads or coordinates the implementation of specific activities/projects for the achievement of department’s strategic objectives

Business Relationship Management  

  • Ensures the Procurement Services, which includes Accounts Payable, p-card program and expense disclosure, are delivered to system-wide clients in an efficient and effective manner
  • Establishes an effective service model, workflow, and organizational design to deliver services effectively and efficiently. Communicates to all stakeholders and ensures common understanding among them
  • Provides effective organizational leadership to ensure that skilled staff are available to achieve department’s service objectives
  • Monitor’s vendor performance through adequate reporting

Service Management

  • Ensures staff are cross-trained in delivering services in related functional areas, and are delivering high quality services to schools and service units
  • Ensures acquisition processes are effective, efficient, and substantiated with evidence of due process and financial controls to facilitate the orderly processing of invoices from vendors and service providers
  • Sets Procurement Objectives. Monitors and assesses the quality of service and takes remedial actions as required
  • Provides effective management and direction within the department by establishing required staff resources to fulfill the department’s objectives
  • Recruits and selects direct report staff and establishes standards of performance for each member, directs staff training and activities and monitors and evaluates staff performance and development
  • Sets key accountabilities and establishes core competencies to deliver on key accountabilities
  • Develops and implements protocols, processes and guidelines that could be used by staff when conducting the various types of procurements
  • Provides procurement information to support management decisions, financial reporting and audits
  • Maintains adequate records of contracts and major purchases
  • Participates in the AR review committee and ensures that Procurement Services ARs’ are kept current
  • Brings procurement best practices and internal controls perspectives to the CBE AR review committee for consideration

Leadership/ Operations

  • Provides functional leadership to ensure that the organization and staff achieve compliance with established regulations
  • Provides functional support, advice, direction and training to relevant staff in the system to ensure compliance with applicable Operational Expectations, Administrative Regulations, and internal processes and guidelines for Procurement, P-Card, vendor performance and commitment management
  • Communicates the CBE Business Continuity Plan and Procurement Business Continuity Plan and trains staff on its application
  • Liaises with Directors, Managers and staff within Finance and IT Services and other service units to effectively communicate, frame challenges appropriately, and solve them in a synergistic manner
  • Monitors reporting of results to specific measures and goals of the department; undertakes appropriate benchmarks and comparative analysis to provincial and other metro boards
  • Attends meetings of the department leadership team and committees/councils of specific projects at the request of the Director

 

FIRST YEAR DELIVERABLES / MEASURES OF SUCCESS

Success in the first year will be determined by the candidate’s ability to:

  • Demonstrate a clear understanding of where funds are being spent
  • Build key relationships with vendors
  • Develop a vendor management strategy
  • Standardize and streamline organizational processes
  • Build strong working relationships with service units, schools and Area Directors

 

CANDIDATE PROFILE

The successful candidate will have the following:

Education

  • An undergraduate degree in one of the relevant areas – Accounting, Business Administration, Planning; and
  • Professional procurement designation or equivalent

Experience

  • A minimum of ten years of successful professional and/or business experience, preferably as a public administrator, which includes a minimum of five years in a supervisory or management role and a minimum of five years of professional experience in advisory/consultative services related to procurement, finance, risk identification, evaluation, or project management
  • An equivalent combination of directly related education and directly related experience may be considered

Competencies and Attributes

  • A strong service orientation of customer service to students, colleagues, and community
  • Skilled in Procurement benchmarking
  • Strong knowledge of the end-to-end process integration of procurement
  • Strong understanding of contract law and contract administration and management
  • Commitment to fostering collaborative working relationships; ability to create positive relationships to establish rapport and influence with various interest groups and stakeholders
  • Exceptional verbal/written communication skills
  • Clear philosophy of leadership and management with strong work ethic
  • Knowledge of school system structure and functions
  • Strong conceptual thinking, critical thinking, analytical and research skills; ability to think systemically and globally
  • Strong orientation to timely and effective task completion; well-developed skills in organization and time management
  • Ethic of care, community orientation, personal integrity, and trustworthiness
  • Ability to respect and value all individuals combined with a sensitivity to diversity

How to Apply:

Please send your resume in Word or PDF format to: msimpson@optimumtalent.com. Copy and Paste the following job title and code and place it in the subject line of your email so we can identify the job and confirm receipt of your application:
AIRD-263352 Manager, Procurement Services – Calgary Board of Education - AB - Calgary and Area (OTIAPPLY)

Please note that only those candidates meeting the selection criteria, established by our client, will be contacted further. Although we may not contact you directly for this particular role, all applications will be reviewed as we would like to consider you for future opportunities that may be appropriate. We encourage you to continue to visit our website at optimumtalent.com as our opportunities are updated on a regular basis.