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Current Opportunities

Director, Facilities Services- City of Regina

THE ORGANIZATION

Regina is a welcoming place to call home and an excellent location to raise a family. With hundreds of parks and an abundance of sport and recreation facilities, arts and cultural centres, museums and performance spaces, major attractions and events all year round, there is something for everyone. Libraries and bicycle pathways add to an exceptional quality of life.

Regina’s resource-based economy is fueled by agriculture, oil and gas production and development, as well as telecommunications. Regina has been named one of the most affordable places to do business in western North America several times over the past few years. Economic Development Regina Inc. (EDR) attracts new business to the area and fosters the growth of existing businesses.

Vision and strategies provide a focus to the City of Regina’s efforts to deliver the greatest value of services and infrastructure that are most important to residents while managing the opportunities and challenges of Regina, an ever-changing city. The 2018-2021 Strategic Plan is the City’s roadmap for work planning and priority setting. It is based on direction determined by Council and the community as articulated in our VisionThe Official Community Plan (OCP) and the Community Priorities.

Vision: To be Canada’s most vibrant, inclusive, attractive, sustainable community, where people live in harmony and thrive in opportunity.

Mission: We are dedicated to building a strong community by providing reliable, sustainable services.

Values: Accountability, Respect, Collaboration

Principles: One City – One Team with a Community First focus (demonstrated through our values)

City Administration communicates City Council’s Vision throughout the corporation. They lead employees, manage financial resources set out in the budgetary process, determine priorities and focus to ensure consistent and quality customer service is provided to residents.

The City Planning & Community Development division collaborates with partners and stakeholders to create and implement community plans and policies that provide sustainable revenue, infrastructure and neighbourhoods for residents now and into the future.

The Executive Director of City Planning & Community Development oversees:

  • Sustainable Infrastructure
  • Planning & Development Services
  • Facility Services
  • Parks, Recreation & Culture

If you have an interest in playing a pivotal role in the strategic maintenance planning and overseeing the design and construction of new facilities for the City of Regina, this could be the opportunity for you. By overseeing the strategic, operational and program planning, stakeholder relations and people leadership you will be in an ideal position to respond to the needs of the citizens and improve their quality of life.

 

THE OPPORTUNITY

Job Title:Director, Facilities Services

Reports to:Executive Director, City Planning and Community Development

Direct Reports:4

Location:Regina, Saskatchewan

The Mandate 

Responsible for identifying strategies, plans and assessing the performance for acquiring, managing, maintaining and disposing all city facilities. The incumbent leads the Department of Facilities Services and is responsible for the management of strategy, operational and program planning, stakeholder relationships, financial and people leadership.

Mandate includes safeguarding of all city facilities from design and construction / renovation / retrofit (through project management), to maintenance, trades (electrical, plumbing, HVAC, etc.), energy management and cleaning. Scope also includes oversight of day-to-day operations, space planning, security, safety, and parking.

As a member of the City’s senior management team, the incumbent will lead and/or participates in corporate-wide policy development, planning and special projects.

Key Accountabilities 

Strategic and Operational Planning

  • Works collaboratively with the Executive Director and other Departmental Directors in developing both a long-term plan and an annual business plan for City Planning and Community Development. Oversees and directs the development of Departmental programs and services including objectives, service levels and performance targets
  • Provides guidance and oversight of branch-specific annual, operational plans; ensures alignment with each of Department and City-wide strategy and development of clear business goals and related performance measures
  • Ensures Departmental planning is aligned with City strategic plans and bylaws, such as but not limited to: The Official Community Plan, The Corporate Strategic Plan, Asset Management Plans and Master Plan

Financial Management

  • Leads the development of the Department of Facilities Services budget and oversight of branch-specific budget development. Ensures that there is timely and accurate forecasting and ongoing analysis of the budget
  • Provides approvals for procurement, including the development of business cases
  • Ensures all capital projects are managed within established corporate parameters, and contributes to managing capital projects for all departments where a facilities component exists, to ensure the project is completed on schedule and within planned costs

Stakeholder Relationship Management

  • Meets with Council members to provide information, advice and guidance on departmental issues
  • Serves as the City’s spokesperson/representative in discussions, negotiations, consultations and media
  • Provides leadership and intervention on program and service-related challenges / complaints related to high risk and/or high-profile departmental issues

Human Resource Leadership

  • Ensures the department has an effective organizational model, and that roles and responsibilities are clearly defined and communicate
  • Provides direct leadership, performance reviews, mentoring and coaching of the department’s management team
  • Monitors departmental culture and productivity, and intervenes when necessary including complex and sensitive employee/labor relations issues

Risk Management

  • Ensures that the department has a risk management plan and that the plan is tracked, reported on, and when required, leads mitigation strategy
  • Ensures succession planning is in place
  • Ensures Corporate Safety Matrix and policies are adhered to

Attractions

  • Recently completed a detailed Facility Master Plan which resulted in significant increase to the operating budget for maintenance and future project

 

FIRST YEAR DELIVERABLES / MEASURES OF SUCCESS

Success in the first year will be determined by the candidate’s ability to:

  • Working toward building a culture centered around safety excellence
  • Establish an in-depth understanding of the Facility Master Plan and Asset Management Plan to best tackle timing of new infrastructure new and ongoing maintenance
  • You have earned the trust of your peers and direct reports and will begin to earn the trust of council through preparedness and the ability to answer councils’ questions
  • Establish relationships with key stakeholders and technical experts to encourage ongoing communication within the department
  • Move the needle on the employee engagement survey, utilize feedback from staff to create better working environmental
  • Maintain a high level of customer engagement satisfaction

CANDIDATE PROFILE

The successful candidate will have the following:

Knowledge:

  • Knowledge of senior leadership practices related to planning, policy development, financial management, program development / evaluation, performance and risk management, project management, contract management, customer services and human resources
  • Knowledge of issues, trends and challenges related to broad City-specific and broader municipal operations as well as specifically in relation to the Department’s core mandate
  • Knowledge requirements includes best practices from each of a design/construction, financial, safety, environmental perspective for facilities management
  • Knowledge of asset management practices in support of planning and operations
  • Knowledge requirements include complex analytic tools and processes such as statistical modelling, business analytics and scenario planning
  • Knowledge in solving complex and interrelated financial, programming and relationship management issues that require the development of new strategies or approaches

Communications and Interpersonal Skills

  • Overall, the role of a Director requires a wide range of communication skills – formal presentation, negotiating, consensus building, and inspiring / building trust with others.
  • Senior level change management skills which work towards building followership both within the City, partners, customers and media which strengthen clarity of the vision statement.
  • Emotional intelligence such as empathy, attentiveness to nonverbal cues, managing the emotions of self and others, and building bonds / trust with others

THE COMPENSATION

An excellent compensation package awaits the successful candidate.


How to Apply:

Please send your resume in Word or PDF format to: jmadder@optimumtalent.com. Copy and Paste the following job title and code and place it in the subject line of your email so we can identify the job and confirm receipt of your application:
ASLF-442836 Director, Facilities Services- City of Regina - SK - Regina (OTIAPPLY)

Please note that only those candidates meeting the selection criteria, established by our client, will be contacted further. Although we may not contact you directly for this particular role, all applications will be reviewed as we would like to consider you for future opportunities that may be appropriate. We encourage you to continue to visit our website at optimumtalent.com as our opportunities are updated on a regular basis.